3.1 The Annual General Meeting and Annual
Conference will be held in accordance with the timetable
determined by the National Lesbian and Gay Conference.
3.2 The AGM/Annual Conference shall elect
a representative Committee who will nominate members to
all appropriate levels within UNISON, by the following
procedures:
(i) Service/Sector Group meetings,
the Black caucus, Youth, Retired and Disabled Members
caucuses are each entitled to elect one lesbian and
one gay man to represent them on the Committee.
(ii) Local Government and Health,
because of their size, are entitled to elect two each.
(iii) The Men's and Women's caucuses
can put forward names for the open elections (6 women;
6 men) attempting to ensure fair representation and
geographical representation, reflecting the diversity
of the Scottish membership.
(iv) Voting shall be by secret ballot.
3.3 The Scottish Lesbian and Gay Committee
shall elect:-
(i) Co-convenors (1 lesbian; 1 gay
man).
(ii) Secretary
(iii) A lesbian and gay man as representatives
to National Lesbian & Gay Committee.
(iv) Representatives (1 lesbian;
1 gay man) to the Scottish Council.
(v) Representative to the Scottish
Committee.
(vi) Representatives to the Scottish
Education & Training Committee.
(vii) Representative to the Scottish
Communications & Campaign Committee.
(viii) Representative to the Scottish
International Committee.
(ix) Representative to Scottish Women's
Committee.
(x) The Scottish Lesbian & Gay
Committee, in line with National policy decisions,
will continue to seek through agreement representation
to all the Scottish Service Group Committees. Where
this is agreed, delegates will be elected by those
eligible service members at each AGM.
(xi) Representative to the UNISON
delegation to STUC Conference.
(xii) Representatives (who must be
APF member 1 lesbian; 1 gay man) to the Scottish Labour
Campaign for Lesbian & Gay Rights.
(xiii) Representatives to other bodies
as identified from time to time.
The aim is to ensure that each Committee
member holds at least one position thus sharing the workload
of the Committee.
3.4 The Committee will meet regularly
to decide policy, aims, priorities and to progress the
Committee's agreed objectives.
A diary of meetings will be set by the
Committee, informed by the Servicing Officer in consultation
with the National Lesbian & Gay Officer, and the Scottish
Secretary to ensure that the work programme of the Scottish
Lesbian & Gay Committee relates to that of the National
Lesbian & Gay Committee and Scottish Committee/Council.
These shall be fixed dates and locations with the Co-Convenors
taking responsibility for chairing these meetings.
3.5 Meetings shall be held in appropriate
and accessible venues throughout Scotland.
3.6 The Co-Convenors will meet bi-monthly
with the Secretary and the Servicing Officer to discuss
items of business prior to and after Committee meetings.
3.7 The general management and organisation
of the Committee's activities between meetings shall be
vested in the Co-Convenors and Secretary. The Co-Convenors
and Secretary shall have full power and authority to act
on behalf of the Committee in every respect and for every
purpose falling within the remit of the Committee. The
Co-Convenors and Secretary shall have a duty to consult
with other relevant office bearers and shall not do anything
that is inconsistent with the guidelines or policy of
the Committee as laid down at the AGM.
The Secretary shall be responsible for
taking minutes, deal with correspondence, liaising with
the Co-Convenors, Serving Officer and appropriate administrative
staff.
3.8 Committee representatives to other
bodies shall prepare a written report for distribution
prior to committee meetings.
Lesbian,
Gay, Bisexual and Transgender members
